International Dementia Conference, Thursday 5 and Friday 6 September 2024 (Event)

Sponsorship & Exhibition Terms and Conditions

These terms and conditions govern your participation in the International Dementia Conference 2024 (the Event) as a Sponsor or an Exhibitor. The Event is held by The Dementia Centre Australia, which is business owned by HammondCare (ABN 48 000 026 219). HammondCare is a public company limited by guarantee and registered with the Australian Charities and Not for Profits Commission (ACNC). A reference in these terms and conditions to The Dementia Centre includes HammondCare and its employees, agents and contractors. You are taken to have read and agreed to the terms and conditions by participating in the Event.

1. Booking

1.1 Your booking as a Sponsor or an Exhibitor is subject to acceptance by The Dementia Centre. The Dementia Centre may, in its absolute discretion, refuse to accept your booking. The Dementia Centre will consider your booking after receipt, via the Sponsor and Exhibitor Portal, of your completed booking form, payment of the Fee in the Tax Invoice (which is required within 30 days via credit card or bank deposit quoting the registration reference number) and all supporting documents. The Dementia Centre will notify you in writing (by email) if it has accepted your booking.  

1.2 The Event Fee is correct at the time of publication. The Dementia Centre reserves the right to change the Fee at any time but if You have already paid your Fee will not change. The Fee is payable in Australian Dollars and the Australian Goods and Services tax (GST) applies meaning an additional 10% will be charged as shown on the Tax Invoice. The Dementia Centre reserves the right to vary the amount of GST charged if the Government changes the GST rate.  

1.3 The Dementia Centre will allocate you an area (including floor size and location) at the Event venue to set up your stand/ exhibit. You must set up your stand/exhibit strictly during the times and in the manner required by The Dementia Centre. The Dementia Centre may alter or re-arrange the floor plan and change the area You have been allocated (including floor size and location) without notice.

1.4 The Dementia Centre allocates funds received from Sponsor and Exhibitor bookings to the successful planning and promotion of the Event including subsidising the cost of management, communications, invited speakers, programs and publications. The Dementia Centre does not spend funds received from Sponsor and Exhibitor bookings on entertainment incidental to the Event.

2. Cancellation by You

2.1 If you wish to cancel your booking for the Event you must notify The Dementia Centre in writing (Attention – The Dementia Centre Event Manager Level 4 207B Pacific Highway St Leonards NSW 2065) or at conference@dementia.com.au.

2.2 If you notify The Dementia Centre that you wish to cancel your booking by 30 June 2024 and your Fee was less than $5,000 (including GST), you will incur a cancellation fee of $300 and The Dementia Centre will refund you the balance by cheque.

2.3 If you notify The Dementia Centre that you wish to cancel your booking by 30 June 2024 and your Fee was more than than $5,000 (including GST), you will incur a cancellation fee of 50% and The Dementia Centre will refund you the balance by cheque.

2.4 If you wish to reduce your booking after The Dementia Centre has accepted your booking in writing, the portion of the reduced booking will be treated as a cancellation and the cancellation fee payable under clause 2.2 or 2.3 as applicable.

2.5 The Dementia Centre will not provide a refund if notice of cancellation is received after 30 June 2024.

3. Modification / Postponement / Cancellation of the Event or any part of the Event

3.1 The Dementia Centre reserves the right at any time and without cause to:

(a) change the format, participants, content, location and timing or any other aspect of the Event;

(b) postpone the Event or any part of the Event;

(c) cancel the Event or any part of the Event;

(d) cancel your booking with 2 days’ written notice to You. While The Dementia Centre will endeavour to provide you with more notice, you acknowledge that it may not always be possible to provide more notice.

3.2 The Dementia Centre is not be liable to you for any damages, costs, losses or expenses of any kind incurred or suffered by you as a result of or in relation to The Dementia Centre modifying, postponing or cancelling the Event, any part of the Event or cancelling your booking.

4. Your rights and obligations at the Event

4.1 You must comply with all applicable laws and regulations, including any policies and procedures reasonably issued by The Dementia Centre, the Venue or both.

4.2 You acknowledge and agree that it is your responsibility to ensure that you comply with any public health orders or mandates issued by the NSW or Commonwealth Governments in force at the time of the Event. The Dementia Centre will not refund any amount paid by you if you are unable to attend due to your non-compliance with public health orders or mandates.

4.3 You agree to comply with all reasonable instructions issued by The Dementia Centre or the Venue operators at the Event.

4.4 You must not take photographs or record or transmit audio or visual material, data or information at the Event or the Venue. For example, you must not record a presentation.

4.5 You acknowledge that You may be filmed, sound recorded and/or photographed by The Dementia Centre, the media or any other authorised party at the Event. You consent to the Dementia Centre using or approving the use of the film, sound recording and/or photograph for any purposes connected or related to the Event or to The Dementia Centre or HammondCare’s businesses and in accordance with Part B or HammondCare’s Privacy Policy.

4.6 You acknowledge and agree that You will take all reasonable steps to mitigate and insure against any loss you may suffer as a result of the unforeseen cancellation of the Event pursuant to NSW or Commonwealth Government public health orders or mandates.

5. Intellectual Property

5.1 A party’s intellectual property (First Party) will remain the property of the First Party and the other party (Other Party) acknowledges that nothing in the terms and conditions will be construed as transferring title in or ownership of any First Party’s intellectual property to the Other Party. For example, a Sponsor’s intellectual property remains the property of the Sponsor and nothing the terms and conditions transfers the Sponsor’s intellectual property to The Dementia Centre and vice versa.

5.2 The Other Party must not display, use, publish or otherwise refer to the First Party’s intellectual property (including its name, logo or Trademark) otherwise than strictly in accordance with these terms and conditions.

5.3 The Dementia Centre may use or publish Your name, logo and trademarks on The International Dementia Conference website and in marketing collateral for the Event. After payment of the Fee, you are entitled to have your name published according to the entitlements specific to your booking (for example, to have your Logo published on your website, included on social media and, where included in the sponsorship, to have your logo printed on collateral such as bags, notebooks etc).

5.4 You do not have the right to use or publish the intellectual property of The Dementia Centre or International Dementia Conference (name, logo, Trademark) unless The Dementia Centre has provided you with prior written authorisation.

6. Confidential Information

6.1 A party (Receiving Party) may not, either before, during or after the Event, use or disclose, or cause or permit to be used or disclosed, any confidential information (or allow or assist or make it possible for any person to observe or have access to any such confidential information) of the other party (Disclosing Party), except in performing its obligations under these terms and conditions and then only with the prior written consent of the Disclosing Party. In these terms and conditions, “confidential information” means any information that relates to the Disclosing Party, its business and its members which the Receiving Party ought to know is confidential or information which is identified as confidential.

6.2 The Receiving Party must, immediately on demand by the Disclosing Party:

(a) return confidential information to the Disclosing Party;

(b) delete all confidential information from computers, except that the Receiving Party may retain one copy for its own audit records; and

(c) cease to make use of the confidential information,

and must confirm promptly with the Disclosing Party when it has done so.

6.3 Clauses 6.1 and 6.2 do not apply to the following:

(a) information after it becomes generally available to the public other than because of:

(i) a breach of this Agreement; or

(ii) any other misuse or unauthorised disclosure by the Receiving Party of any confidential information;

(b) The disclosure of information in order to comply with any applicable law or legally binding order of any court, government, semi-government authority or administrative or judicial body or the applicable rules of any stock exchange.

7. Limitations of Liability and Indemnity

7.1 The Competition and Consumer Act 2010 and other laws in force from time to time in Australia may impose guarantees, warranties, conditions and obligations on The Dementia Centre (“Implied Terms”). To the extent permitted by law, The Dementia Centre expressly excludes all Implied Terms and the Dementia Centre’s ’s liability and Your remedy will be limited to the refund of the Fee paid (if any).

7.2 The Dementia Centre is not liable for personal injury, death, property damage, or any other loss, damage, cost or expense (including, without limitation, loss of profits, business interruption, loss of information, indirect, special, punitive or consequential loss or damage) that You may incur or suffer arising out of or in connection with the Event, including but not limited to any negligence or breach of these terms and conditions.

7.3 You indemnify and hold harmless The Dementia Centre from any claim, cost, demand, liability or damage (including legal costs, professional costs and other expenses on a full indemnity basis) incurred by The Dementia Centre arising out of or in connection with the Event, including but not limited to:

(1) Your breach of these terms and conditions;

(2) Your attendance at the Event or use of the Venue; or

(3) any damage to the Venue or goods located at the Venue; or

(4) the infringement of the intellectual property rights or other right of any third party (including but not limited to the rights of Event participants, attendees, sponsors, exhibitors or the Venue).

7.4 You must obtain Public Liability and Professional Indemnity insurance to a minimum of $20 million.

8. General

8.1 The Dementia Centre reserves the right to amend these terms and conditions from time to time and You will be subject to the terms and conditions in force at the time The Dementia Centre receives your booking for the event.

8.2 The failure, delay, relaxation or indulgence on the part of a party in exercising, in part or whole, any power, right or remedy conferred upon that party by this Agreement shall not operate as a waiver of that power, right or remedy.

8.3 If any term in this Agreement is invalid or unenforceable, that term shall be read down or severed to the extent of the invalidity or unenforceability without affecting the remaining terms.

8.4 This Agreement governed by the laws in New South Wales, Australia. The parties irrevocably and unconditionally submit to the non-exclusive jurisdiction of the courts of NSW and waive any claim that proceedings have been brought in an inconvenient forum.

8.5 You must not assign, sublet or apportion the whole or any part of your booking without The Dementia Centre’s prior written consent.

9. Definitions

The terms used within this document have the following meaning:

The Dementia Centre means the business name owned by HammondCare, its employees, agents and contractors.

Part B - PRIVACY STATEMENT

The Dementia Centre is committed to protecting your privacy and the confidentiality and the security of personal information provided by you.

The personal information you provide is necessary to process your booking which may include updating your record and profile information.

You consent to HammondCare and the Dementia Centre using and disclosing your personal information in relation to the Event including but not limited to internal reporting, sharing your personal information with Event participants, attendees, sponsors, exhibitors, Venue Suppliers, contractors, presenters, and to receiving marketing, promotional and other material and information about HammondCare and The Dementia Centre’s activities.